DWC Board Nominations 2024
Nomination Process
Official letter for Board Nominations
**Dreamers Walk Canada Inc.**
**Announcement of Board Nominations for the Board of Directors, 2024-2027**
Dear Members and Supporters,
We are excited to announce the opening of the call for nominations for the following roles on the Board of Directors for the term 2024-2027:
- Membership Director
- Accessibility Director
- Member at Large (2 Spots)
- Youth Representative
- Risk Management Director
Information on these roles can be found at [https://www.dreamerswalkcanada.org/contact-the-team/dwc-board-nomations-2024](https://www.dreamerswalkcanada.org/contact-the-team/dwc-board-nomations-2024).
Our President and Founder, David Thomas Humphries, and Chair, Konrad, invite all interested and eligible individuals to submit their nominations.
To submit your nomination, please email the Nomination Team at [nomination@dreamerswalkcanada.org](mailto:nomination@dreamerswalkcanada.org) with your resume. The Nomination Team will review all submissions and contact candidates accordingly.
**Nominations open on August 28, 2024, at 6:00 PM and close on October 20, 2024.**
**Interviews will be conducted between October 25 and November 5, 2024.**
The Annual General Meeting (AGM) will be hosted on November 18, 2024, at 6:30 PM. The AGM will be held online and in person, with the location to be decided and announced shortly.
We look forward to your participation and are excited to welcome new leaders to our team to continue advancing the mission of Dreamers Walk Canada Inc.
Sincerely,
David Thomas Humphries
President and Founder
Dreamers Walk Canada Inc.
Konrad
Chair
Dreamers Walk Canada Inc.
Steps for a Board of Directors Nomination Process
Establish a Nominating Committee:
Form a Nominating Committee comprising current board members and, if possible, external advisors to oversee the nomination process.
Ensure the committee is diverse and represents various stakeholders of the organization.
Define Criteria for Board Membership:
Develop a clear set of criteria for board membership, including skills, experience, diversity, and commitment to the organization’s mission.
Consider creating a skills' matrix to identify the specific expertise needed on the board.
Develop a Nomination Policy and Procedures:
Draft a nomination policy outlining the process, eligibility criteria, timelines, and evaluation methods.
Ensure the policy is approved by the current board and is available to all stakeholders.
Identify Potential Candidates:
Solicit nominations from various sources, including current board members, staff, volunteers, donors, and community members.
Consider reaching out to professional networks, industry associations, and other organizations to identify potential candidates.
Screen and Shortlist Candidates:
Review all nominations against the defined criteria and skills matrix.
Conduct initial screenings, including reviewing resumes and conducting preliminary interviews, to create a shortlist of candidates.
Conduct In-Depth Interviews and Assessments:
Arrange in-depth interviews with shortlisted candidates to assess their suitability, commitment, and alignment with the organization’s mission and values.
Consider using assessment tools or exercises to evaluate specific skills and attributes.
Check References and Backgrounds:
Conduct reference checks and, if necessary, background checks on the final candidates to ensure their integrity and suitability for board membership.
Nomination by the Nominating Committee:
The Nominating Committee makes its final recommendations to the full board based on the evaluations and interviews.
Prepare a report summarizing the committee’s findings and recommendations.
Board Approval and Voting:
Present the nominated candidates to the full board for discussion and approval.
If your organization’s bylaws require, conduct a vote to elect the new board members.
Orientation and Onboarding:
Once elected, provide new board members with a comprehensive orientation program to familiarize them with the organization’s mission, structure, policies, and their roles and responsibilities.
Pair new members with experienced board members as mentors to help them integrate smoothly.
MEMBERSHIP DIRECTOR 2 YEAR TERM
As the Membership Director, your primary responsibilities will include:
1. **Recruitment**: Attracting and signing up new members to the organization.
2. **Retention**: Implementing strategies to retain current members and ensure their continued engagement and satisfaction.
3. **Member Services**: Overseeing the services provided to members, including organizing events, providing information, and responding to member inquiries.
4. **Communications**: Regularly communicating with members through newsletters, emails, and social media to keep them informed about upcoming events, news, and updates.
5. **Data Management**: Maintaining an accurate and up-to-date membership database, tracking membership statistics, and reporting on membership trends.
6. **Strategic Planning**: Developing and implementing membership growth and retention strategies in alignment with the organization’s goals and objectives.
7. **Volunteer Coordination**: Working closely with volunteer coordinators to ensure members have opportunities to volunteer and engage with the organization.
8. **Feedback Collection**: Gathering feedback from members to improve services and address any concerns or issues they may have.
Would you like to discuss any specific aspects of this role or need help with particular tasks or strategies?
Accessibility Director 1 SPOT 2 YEAR TREM
An Accessibility Director is responsible for ensuring that events, services, and environments are accessible to individuals with disabilities. Their duties typically include:
1. **Developing Accessibility Plans**: Creating comprehensive plans to make sure all aspects of an event or facility are accessible.
2. **Compliance**: Ensuring adherence to local, national, and international accessibility laws and standards.
3. **Training and Education**: Providing training to staff and volunteers on accessibility issues and inclusive practices.
4. **Evaluating and Modifying Spaces**: Assessing event locations and facilities to identify and address barriers to accessibility.
5. **Communication**: Ensuring that all information is available in accessible formats (e.g., braille, large print, digital formats).
6. **Assistive Technology**: Implementing and maintaining assistive technologies that enhance accessibility.
7. **Feedback and Improvement**: Gathering feedback from individuals with disabilities and continuously improving accessibility measures.
8. **Advocacy**: Advocating for accessibility and inclusivity within the organization and the broader community.
If this role is relevant to the Dreamers Walk event or another specific context, additional details or customization may be needed.
MEMBER AT LARGE 4 SPOTS 2 YEAR
Member at Large is a versatile role on a board or committee that typically does not have specific, predefined responsibilities, but instead, assists with various tasks as needed. Here are the typical duties and responsibilities for a Member at Large:
1. **Representation**: Representing the general membership's interests and bringing their concerns and suggestions to the board.
2. **Flexibility**: Assisting with various tasks and projects that may arise, providing support wherever it is most needed.
3. **Committee Work**: Serving on committees or task forces, contributing to specific initiatives or projects.
4. **Advisory Role**: Providing advice and input on board discussions and decisions, contributing a broad perspective.
5. **Special Projects**: Taking on special projects or assignments that may not fall under the responsibilities of other board members.
6. **Event Support**: Assisting in the planning and execution of events, ensuring smooth operations and contributing to the overall success.
7. **Communication**: Helping to communicate board decisions and initiatives to the wider membership, fostering transparency and engagement.
8. **Voting**: Participating in board votes, ensuring that decisions are made democratically and with broad input.
In the context of the Dreamers Walk event, a Member at Large could help with various aspects such as event planning, volunteer coordination, accessibility efforts, or any other area where extra support is needed.
Would you like to integrate this role into your team for the Dreamers Walk event? If so, I can help outline specific duties and how this role could best support your efforts.
youth REP 2 year non - voting member
A Youth Representative for an event like Dreamers Walk would play a crucial role in engaging young participants and ensuring that their perspectives and needs are considered in the event planning and execution. Here are the key responsibilities and duties for this role:
### Key Responsibilities and Duties
1. **Youth Engagement**:
- Act as a liaison between the event organizers and the youth participants.
- Develop and implement strategies to engage young people in the event, including outreach and communication efforts.
2. **Program Development**:
- Work with the planning committee to design activities and programs specifically tailored for youth.
- Ensure that the event includes elements that are fun, educational, and relevant to the interests of young participants.
3. **Advocacy**:
- Represent the interests and voices of youth in planning meetings and decision-making processes.
- Advocate for the inclusion of youth perspectives in all aspects of the event.
4. **Volunteer Coordination**:
- Recruit, train, and manage youth volunteers for the event.
- Provide support and guidance to youth volunteers, ensuring they understand their roles and responsibilities.
5. **Communication**:
- Create and distribute promotional materials aimed at young audiences.
- Use social media and other platforms to communicate with youth participants and keep them informed about event details and updates.
6. **Safety and Well-being**:
- Ensure that all youth activities are conducted in a safe environment.
- Implement measures to address the well-being of young participants, including supervision and support services.
7. **Feedback and Improvement**:
- Gather feedback from youth participants before, during, and after the event.
- Use this feedback to make improvements and ensure that future events are more youth-friendly.
### Required Skills and Qualifications
- Strong communication and interpersonal skills.
- Experience in working with youth, either in a volunteer or professional capacity.
- Ability to engage and motivate young people.
- Organizational skills and attention to detail.
- Understanding of youth interests and trends.
- Ability to work collaboratively with a diverse group of stakeholders.
### Suggested Steps to Get Started
1. **Youth Advisory Group**:
- Form a youth advisory group to help with planning and provide input on youth-related activities and concerns.
- Involve a diverse group of young people to ensure broad representation.
2. **Outreach and Promotion**:
- Develop a youth-focused outreach and promotion strategy.
- Use social media, schools, community centers, and youth organizations to reach potential participants.
3. **Youth-Focused Programs**:
- Plan activities that are specifically designed for youth, such as workshops, games, and entertainment.
- Ensure that these activities are inclusive and cater to different age groups and interests.
4. **Training and Support**:
- Provide training for youth volunteers on their roles and responsibilities.
- Offer support and supervision to ensure that volunteers feel valued and capable.
5. **Safety Measures**:
- Develop a comprehensive safety plan for youth activities, including supervision, emergency procedures, and health considerations.
- Ensure that all youth activities comply with safety regulations and best practices.
6. **Feedback Mechanisms**:
- Create channels for youth to provide feedback, such as surveys, focus groups, or suggestion boxes.
- Act on the feedback received to improve the event experience for young participants.
Would you like more detailed guidance on any specific aspect of being a Youth Representative?